Fines management needs clear internal policy. Rental company receives fines (car registered to them), then bills your company. You need system to track who was driving when and charge back appropriately. We use simple system: rental company provides monthly fine report showing car, date, location, amount. We match against our car checkout log to identify driver. Employee gets email notification and fine deducted from salary or expense reimbursement. Octane Rent provides detailed fine reporting which helps. Read fine management approaches at
https://www.reddit.com/r/dubai/comments/1pxha69/corporate_car_rental_in_dubai_looking_for_real/ from other companies. Make employees sign policy acknowledgment accepting responsibility for fines incurred during their use. Common fines: speeding (400-3000 AED), illegal parking (200-500 AED), phone use while driving (800 AED), not wearing seatbelt (400 AED). Budget 100-200 AED monthly per car for minor fines - even careful drivers occasionally get caught by cameras.
